Privacy Policy
Thank you for accessing our website. This privacy policy will explain how our organization uses the personal data we collect from you when you use our website.
First of all, we hereby inform your that LEO Europa Forum 2024 Association’s website can be used by its visitors without providing any personal data. Nonetheless, if a visitor wishes to use particular services via our website, processing of that visitor's personal data may be required. If processing personal data is required but there is no legal justification, the subject’s consent is given by reading and agreeing to this policy declaration that will be available on this very website at all times.
The LEO Europa Forum 2024 Association will process personal data, such as a data subject's name, address, email address, or phone number, in accordance with the General Data Protection Regulation (GDPR) and any other applicable country-specific data protection laws. With the help of this data protection declaration, our Association aims to inform the public about the types of personal data we collect, how we use them, and why. Additionally, by way of this data protection declaration, data subjects are made aware of the rights to which they are entitled.
We make it clear that providing personal information may be mandated by law (such as tax laws) or may be a requirement of a contract (such as information on a partner in a contract). It may occasionally be required for us to enter into a contract with the data subject in order for us to treat their personal data afterward. For instance, the data subject is required to give us personal information when our business enters into a contract with him or her. The failure to provide the personal data would make it impossible to enter into a contract with the data subject. Before providing personal information, the data subject must speak with any employee.
The employee makes it clear to the data subject if providing personal data is required by law, contract, or is necessary for the completion of the contract, whether doing so is required, and what happens if personal data is not provided.
APPLICABLE LEGAL BASIS
The legal foundation for processing activities for which we receive consent for a particular processing purpose is provided by Art. 6(1) lit. a General Data Protection Regulation (hereinafter “GDPR). The processing is based on Article 6(1) lit. b GDPR if it is required for the fulfilment of a contract to which the data subject is a party, as is the case, for instance, where processing operations are required for the provision of goods or to provide any other service.
The same holds true for processing activities required for carrying out pre-contractual measures, such as queries about our products or services. Whether our business must process personal data to comply with a legal requirement, such as to meet tax responsibilities, depends on whether Art. 6(1) lit. c of the GDPR is applicable. In extremely rare circumstances, processing personal data may be required to safeguard the subject's or another natural person's vital interests.
This would be the case, for instance, if a visitor were hurt while visiting our business and we needed to give a doctor, hospital, or other third party his name, age, health insurance information, or other pertinent information. The processing would then be authorised by GDPR Article 6(1)(l)(d). Last but not least, processing procedures can be based on GDPR Article 6(1) lit. f.
This legal basis is used for processing operations that are not covered by any of the aforementioned legal grounds, provided that the processing is required to further the legitimate interests of our company or a third party, unless such interests are outweighed by the interests of the data subject or by fundamental rights and freedoms that require the protection of personal data. Such processing processes are particularly allowed because the European legislator has specifically mentioned them. He believed that if the data subject is a client of the controller, a legitimate interest might be assumed (Recital 47, Sentence 2, GDPR).
Our legitimate interest, where the processing of personal data is supported by Article 6(1) lit. f GDPR, is to operate our business in a way that benefits the welfare of all of our workers and the shareholders.
TERRITORIAL SCOPE
The GDPR applies to the processing of personal data in the context of the activities of an establishment of a controller or a processor in the Union, regardless of whether the processing takes place in the Union or not.
The GDPR applies to the processing of personal data of data subjects who are in the Union by a controller or processor not established in the Union, where the processing activities are related to:
a) the offering of goods or services, irrespective of whether a payment of the data subject is required, to such data subjects in the Union; or
b) the monitoring of their behaviour as far as their behaviour takes place within the Union.
The GDPR applies to the processing of personal data by a controller not established in the Union, but in a place where Member State law applies by virtue of public international law.
TIME FRAME OF THE PERSONAL DATA STORAGE
The relevant statutory retention period is the criterion used to decide how long personal data must be stored. As long as it is no longer required for the completion of the contract or the beginning of a contract, the associated data is routinely erased after the expiration of that time period.
PRINCIPLES
The LEO Europa Forum 2024 Association complies with the principles of GDPR, the six overall guiding principles, as per Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), are the following:
a) processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’);
b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall, in accordance with Article 89(1), not be considered to be incompatible with the initial purposes (‘purpose limitation’);
c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’);
d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’);
e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) subject to implementation of the appropriate technical and organisational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject (‘storage limitation’);
f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (‘integrity and confidentiality’).
DEFINITIONS
The General Data Protection Regulation (GDPR), which was adopted by the European Parliament, served as the foundation for the data protection declaration of the LEO Europa Forum 2024 Association. In addition to our visitors, clients and business partners, the general public should be able to read and comprehend our data protection declaration. We would like to first define the vocabulary used in order to assure that everyone fully understand this declaration and the terminology used.
1. PERSONAL DATA
means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person
2. PROCESSING
means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
3. RESTRICTION OF PROCESSING
means the marking of stored personal data with the aim of limiting their processing in the future;
4. PROFILING
means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
5. PSEUDONYMISATION
means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;
6. FILING SYSTEM
means any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis;
7. CONTROLLER
means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
8. PROCESSOR
means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
9. RECIPIENT
means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing;
10. THIRD PARTY
means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
11. CONSENT
of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
12. PERSONAL DATA BREACH
means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed;
13. MAIN ESTABLISHMENT
a) means, as regards a controller with establishments in more than one Member State, the place of its central administration in the Union, unless the decisions on the purposes and means of the processing of personal data are taken in another establishment of the controller in the Union and the latter establishment has the power to have such decisions implemented, in which case the establishment having taken such decisions is to be considered to be the main establishment;
b) means, as regards a processor with establishments in more than one Member State, the place of its central administration in the Union, or, if the processor has no central administration in the Union, the establishment of the processor in the Union where the main processing activities in the context of the activities of an establishment of the processor take place to the extent that the processor is subject to specific obligations under this Regulation;
14. CROSS-BORDER PROCESSING
means either:
a) processing of personal data which takes place in the context of the activities of establishments in more than one Member State of a controller or processor in the Union where the controller or processor is established in more than one Member State; or
b) processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State.
Hereinafter, we will approach the following topics:
§ What data do we collect?
§ How do we collect, use and store your data?
Privacy policies of other websites
§ What are your data protection rights?
§ What are cookies?
§ How do we use cookies?
§ What types of cookies do we use?
§ How to manage your cookies
§ Changes to our privacy policy
§ How to contact us
DATA WE COLLECT
We collect and process the following data (based on “legitimate interests” (Art. 6 para. 1 sentence 1 lit. f DSGVO) for the identification and smooth running of the event and compliance with legal requirements. The following data will be collected and processed:
i. Name, surname, address, street, postal code, city – are required to send documents
ii. Country – due to legal entry requirements
iii. Phone Number and E-Mail address – for organizational messages before, during and after the event
iv. Date of Birth – as proof of age
v. Identification Card, Passport, ID Card Number – for reporting the overnight stay to the hotel and authority
vi. Multi-District / District, LEO-Club Name – for measuring participating clubs and district
vii. Single or double bedroom – are needed to inform the Hotel about the rooms needed
viii. Vaccination status – to regulate the event during the pandemic
ix. Dietary restrictions – to plan the buffet in a compatible way
x. Travel data – are needed for possible transfer to the hotel.
DATA USAGE
You directly provide our Association with most of the data we collect. We collect data and process data when you:
i. Register online for the events (LEPF or LEF) or place an order for any of our products or services.
ii. Voluntarily complete a survey or provide feedback on any of our message boards or via email.
iii. Use or view our website via your browser’s cookies.
Collection of data
When a data subject or automated system accesses our Association's website, a number of general data and pieces of information are collected. The server log files store this general data and information. The following information may be gathered: (1) the browser versions and types used; (2) the operating system used by the accessing system; (3) the website from which an accessing system reaches our website (so-called referrers); (4) the sub-websites; (5) the date and time of access to the Internet site; (6) an Internet protocol address (IP address); (7) the accessing system's Internet service provider; and (8) any other comparable data and information that may be used in the event of attacks on our information technology systems.
The LEO Europa Forum 2024 Association does not make any judgements about the data subject based on this general data and information. Instead, this data is required to: (1) deliver our website's content accurately; (2) optimize both the website's content and its advertising; (3) ensure the long-term viability of our information technology systems and website technology; and (4) give law enforcement authorities the data they need to pursue criminal charges in the event of a cyber-attack. Therefore, in order to improve data privacy and data security for our organization as well as to give personal data we process the highest level of protection possible, the LEO Europa Forum 2024 Association statistically analyses data and information that has been acquired anonymously.
Registration
The data subject has the option to register on the controller's website by providing personal information. The specific input mask used for registration determines which personal data are communicated to the controller. The controller only collects and stores personal information provided by the data subject for internal use and personal purposes. The controller may ask for transfer to one or more processors (such as a postal service) that use personal data for the controller's own internal purposes.
When registering on the controller's website, the IP address that the data subject uses and that is allocated to them by their Internet service provider (ISP) as well as the date and time of the registration are also kept. The reason for storing this data is because it is the only method to stop the abuse of our services and, if required, to enable criminal offences to be investigated. So far as the controller's security is concerned, the storing of this data is required. Unless there is a legal requirement to do so or the transfer is necessary for criminal prosecution, this data is not given to other parties.
The registration of the data subject, with the voluntary disclosure of personal information, is designed to enable the controller to provide the data subject with contents or services that, given the nature of the relevant topic, may only be made available to registered users. The personal information provided during registration may be changed at any time, and registered users have the option to have their information totally removed from the controller's data stock.
Each data subject may seek information from the data controller at any time regarding the personal information that is held about them. Furthermore, if there are no statutory storage requirements, the data controller shall update or delete personal data at the request or instruction of the data subject. The data subject may get in touch with any of the controller's staff members in this regard.
Subscription to our newsletters
Users have the option to sign up for our company's newsletter on the LEO Europa Forum 2024 Association website. The personal data submitted and the time the controller is contacted to give out the newsletter are both determined by the input field used for this purpose.
Through a regular email, The LEO Europa Forum 2024 Association informs its clients and business partners on company offers. The data subject may only get the enterprise's newsletter if both (1) they have an active email address and (2) they sign up for newsletter delivery. For legal reasons, when a data subject signs up for the first time for a newsletter, a confirmation email will be sent to the email address they registered with the double opt-in process. To confirm that the owner of the email address listed as the data subject is permitted to receive the newsletter, we will send you a confirmation email.
We also record the date and time of the registration along with the IP address of the computer used by the data subject at the time of registration for the newsletter, which was given to the individual by the Internet service provider (ISP). This information must be gathered in order to comprehend the (potential) misuse of a data subject's email address in the future, which furthers the controller's goal of legal protection.
The only purpose for which the personal information gathered during newsletter registration will be used is to send the newsletter. As long as it's required for the newsletter service to function or the registration in question, as it might be in the event of changes to the newsletter offer or a change in technical circumstances, subscribers to the newsletter may also be informed via email. No personal information gathered by the newsletter service will be given to any parties. The data subject has the right to cancel their subscription to our newsletter at any time. The data subject's permission to save their personal information for the purpose of sending the newsletter can be cancelled at any time. Each newsletter contains a matching link for the purpose of revoking consent. Additionally, it is possible to unsubscribe from the newsletter at any moment immediately on the controller's website or by contacting the controller in another method.
Newsletter-Tracking
So-called tracking pixels are present in the LEO Europa Forum 2024 Association newsletter. Such HTML-formatted emails include a tiny graphic known as a tracking pixel to allow for the capture and monitoring of log files. As a result, the success or failure of online marketing activities may be statistically analysed. The LEO Europa Forum 2024 Association may determine when and when a data subject opens an email, as well as which links in the email are clicked, based on the embedded tracking pixel.
The controller stores and analyses the personal information gathered by the tracking pixels in the newsletters in order to enhance newsletter delivery and better tailor the content of subsequent newsletters to the interests of the data subject. No third parties will receive these personal information. The corresponding independent declaration of consent given through the double-opt-in procedure may be revoked at any time by the data subject. These personal data will be destroyed by the controller following a renunciation. A decision to stop receiving the newsletter is automatically regarded as a revocation by the LEO Europa Forum 2024 Association
Routine erasure and blocking of personal data
If permitted by the European legislator or other legislators under laws or regulations to which the controller is subject, the data controller shall handle and retain the personal data of the data subject only for the period necessary to fulfil the aim of storage.
Personal data are routinely stopped or deleted in compliance with legal requirements if the storage purpose is no longer applicable or if a storage period mandated by the European legislator or another competent legislator expires.
PRIVACY POILICIES IN RELATION TO OTHER WEBSITES
Data protection provisions about the application and use of Facebook
On this website, the controller has integrated components of the enterprise Facebook. Facebook is a social network.
A social network is a place for social meetings on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences, or enable the Internet community to provide personal or business-related information. Facebook allows social network users to include the creation of private profiles, upload photos, and network through friend requests.
The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the data subject is automatically prompted to download display of the corresponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject
If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-site of our Internet page was visited by the data subject. This information is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, e.g. the “Like” button, or if the data subject submits a comment, then Facebook matches this information with the personal Facebook user account of the data subject and stores the personal data.
Facebook always receives, through the Facebook component, information about a visit to our website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the data subject, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.
The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained there what setting options Facebook offers to protect the privacy of the data subject. In addition, different configuration options are made available to allow the elimination of data transmission to Facebook. These applications may be used by the data subject to eliminate a data transmission to Facebook.
Data protection provisions about the application and use of Google Analytics (with anonymization function)
On this website, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.
The operator of the Google Analytics component is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.
For the web analytics through Google Analytics the controller uses the application “_gat. _anonymizeIp”. By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.
Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.
The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.
The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.
In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.
Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/.
Data protection provisions about the application and use of Google-AdWords
On this website, the controller has integrated Google AdWords. Google AdWords is a service for Internet advertising that allows the advertiser to place ads in Google search engine results and the Google advertising network. Google AdWords allows an advertiser to pre-define specific keywords with the help of which an ad on Google’s search results only then displayed, when the user utilizes the search engine to retrieve a keyword-relevant search result. In the Google Advertising Network, the ads are distributed on relevant web pages using an automatic algorithm, taking into account the previously defined keywords.
The operating company of Google AdWords is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.
The purpose of Google AdWords is the promotion of our website by the inclusion of relevant advertising on the websites of third parties and in the search engine results of the search engine Google and an insertion of third-party advertising on our website
If a data subject reaches our website via a Google ad, a conversion cookie is filed on the information technology system of the data subject through Google. The definition of cookies is explained above. A conversion cookie loses its validity after 30 days and is not used to identify the data subject. If the cookie has not expired, the conversion cookie is used to check whether certain sub-pages, e.g, the shopping cart from an online shop system, were called up on our website. Through the conversion cookie, both Google and the controller can understand whether a person who reached an AdWords ad on our website generated sales, that is, executed or canceled a sale of goods.
The data and information collected through the use of the conversion cookie is used by Google to create visit statistics for our website. These visit statistics are used in order to determine the total number of users who have been served through AdWords ads to ascertain the success or failure of each AdWords ad and to optimize our AdWords ads in the future. Neither our company nor other Google AdWords advertisers receive information from Google that could identify the data subject.
The conversion cookie stores personal information, e.g. the Internet pages visited by the data subject. Each time we visit our Internet pages, personal data, including the IP address of the Internet access used by the data subject, is transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.
The data subject may, at any time, prevent the setting of cookies by our website, as stated above, by means of a corresponding setting of the Internet browser used and thus permanently deny the setting of cookies. Such a setting of the Internet browser used would also prevent Google from placing a conversion cookie on the information technology system of the data subject. In addition, a cookie set by Google AdWords may be deleted at any time via the Internet browser or other software programs.
The data subject has a possibility of objecting to the interest based advertisement of Google. Therefore, the data subject must access from each of the browsers in use the link www.google.de/settings/ads and set the desired settings.
Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/.
Data protection provisions about the application and use of Instagram
On this website, the controller has integrated components of the service Instagram. Instagram is a service that may be qualified as an audiovisual platform, which allows users to share photos and videos, as well as disseminate such data in other social networks.
The operating company of the services offered by Instagram is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland.
With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which an Instagram component (Insta button) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to the download of a display of the corresponding Instagram component of Instagram. During the course of this technical procedure, Instagram becomes aware of what specific sub-page of our website was visited by the data subject.
If the data subject is logged in at the same time on Instagram, Instagram detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-page of our Internet page was visited by the data subject. This information is collected through the Instagram component and is associated with the respective Instagram account of the data subject. If the data subject clicks on one of the Instagram buttons integrated on our website, then Instagram matches this information with the personal Instagram user account of the data subject and stores the personal data.
Instagram receives information via the Instagram component that the data subject has visited our website provided that the data subject is logged in at Instagram at the time of the call to our website. This occurs regardless of whether the person clicks on the Instagram button or not. If such a transmission of information to Instagram is not desirable for the data subject, then he or she can prevent this by logging off from their Instagram account before a call-up to our website is made.
Further information and the applicable data protection provisions of Instagram may be retrieved under https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/.
Data protection provisions about the application and use of YouTube
On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.
The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.
With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.
If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.
YouTube’s data protection provisions, available at: https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.
YOUR DATA PROTECTION RIGHTS
Our Associaton would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
a) Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.
b) Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
Þ the purposes of the processing;
Þ the categories of personal data concerned;
Þ the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
Þ where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
Þ the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
Þ the existence of the right to lodge a complaint with a supervisory authority;
Þ where the personal data are not collected from the data subject, any available information as to their source;
Þ the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.
c) Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.
d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
Þ The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
Þ The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
Þ The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
Þ The personal data have been unlawfully processed.
Þ The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
Þ The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
For any of the aforementioned reasons, a data subject may, at any time, contact any employee of the controller to ask for the deletion of personal data that the LEO Europa Forum 2024 Association has collected and is keeping on file. A LEO Europa Forum 2024 Association employee must quickly see to it that the erasure request is honoured.
The controller shall take reasonable steps, including technical measures, to notify other controllers processing the personal data that the data subject has requested that such controllers erase any links to, or copies or replications of, those personal data in cases where the controller has made personal data public and is required to erase those personal data pursuant to Article 17(1). In each scenario, a representative of the LEO Europa Forum 2024 Association will organise the necessary actions.
e) Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
Þ The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
Þ The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
Þ The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
Þ The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
Þ If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the LEO Europa Forum 2024 Association, he or she may at any time contact any employee of the controller. The employee of the LEO Europa Forum 2024 Association will arrange the restriction of the processing.
f) Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee of the LEO Europa Forum 2024 Association.
g) Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
The LEO Europa Forum 2024 Association shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If the LEO Europa Forum 2024 Association processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the LEO Europa Forum 2024 Association to the processing for direct marketing purposes, the LEO Europa Forum 2024 Association will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the LEO Europa Forum 2024 Association for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of the LEO Europa Forum 2024 Association. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
h) Automated individual decision-making, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, the LEO Europa Forum 2024 Association shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the LEO Europa Forum 2024 Association.
i) Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the LEO Europa Forum 2024 Association.
COOKIES
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
There are a number of different types of cookies, however, our website uses:
Þ Functionality – Our Association uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
Þ Advertising – Our Association uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our Association sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
Many servers and websites on the Internet use cookies. A so-called cookie ID can be found in many cookies. A cookie's ID serves as a special identifier. It is made up of a character string that allows Internet servers and web pages to identify the particular Internet browser where the cookie was saved. This enables websites and services that are visited to distinguish between the particular Internet browser of the data subject and other Internet browsers that contain other cookies. The distinctive cookie ID can be used to identify and recognize a particular Internet browser.
The content and offerings on our website can be improved with the user in mind by using cookies. As indicated earlier, cookies help us identify visitors to our website. This recognition is meant to make it simpler for consumers to use our website. Because the website assumes control of the user's access data and stores the cookie on the user's computer system, the user of a website that uses cookies, for example, need not enter this information each time the website is accessed. The cookie from a shopping basket in an online store is another illustration. A cookie is used by the online retailer to keep track of the items that customers have added to their virtual shopping cart.
By using a relevant setting on the Internet browser being used, the data subject can at any moment prevent cookies from being set through our website and block cookie setting altogether. Additionally, cookies that have already been created can always be erased using an internet browser or other applications. All main Internet browsers allow for this. Not all features of our website could be fully functional if the data subject disables the setting of cookies in the utilized Internet browser.
If the website allows it, you can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser.
CHANGES TO OUR PRIVACY POLICY
Our Association keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on the 18th of September 2023.
HOW TO CONTACT US
The LEO Europa Forum 2024 Association website provides information that permits easy electronic contact with our company as well as direct communication with us. This information also includes a general email address, or "e-mail address." The personal information sent by a data subject when contacting the controller via email or a contact form is automatically stored by the controller. These voluntary submissions of personal information by a data subject to the data controller are kept in order to process them or get in touch with them. This private information is not given to outside parti