Terms.
GENERAL TERMS AND CONDITIONS WITH RESPECT TO THE LEO EUROPA FORUM 2024 (“LEF 2024”)
last updated: September 23, 2023
These General Terms and Conditions are applicable to any Participant of LEF/LEPF 2024 (“Participant“).
By “you” or “your” we mean the “Participant”.
By “us”, “we”, and „LEF“ we mean Leo Europa Forum 2024, being a non-profit association registered in Romania under the association register number 46978395 and having its registered office at Cosasilor street, 3-7, ap. 45 in Cluj Napoca, CLUJ county.
By registering for an event or conference organized by LEF, you are agreeing to comply with these terms and conditions. You should therefore read this document carefully.
1.General
The Participant for the LEPF 2024 must have reached the age of 18 before January 26, 2024.
The Participant agrees to follow and respect the house rules of Grand Hotel Napoca, Octavian Goga 1 Street, Cluj Napoca 400698
The LEF and LEPF 2024 organizing committee (“Orga-Team“) reserves the right to exclude individual Participants from parts or the entire LEPF 2024 program if they behave violently or disrespectfully towards other Participants, the Orga-Team, volunteers, hotel staff or any other guests, or if the Participant was banned at a previous LEF. This is to the judgment of the Orga-Team only.
The Participant confirms that all statements made in the registration form are correct. Additional costs that might occur by providing false information in the registration are the responsibility of the Participant.
2.Liability
The Participant attends LEPF 2024 at his/her own risk and responsibility. The LEF 2024 Orga-Team, the hotel, hotel staff and the volunteers can under no circumstances be held liable for any damage caused by the Participant nor for theft and/or damage of belongings, or other damages.
The Participant shall be held personally liable for any damage caused by the Participant, including but not limited to damage caused to the hotel (building), materials, or other attendees.
3.Registration
Registration for the LEPF 2024 can be completed upon:
Normal Registration from October 1, 19:00 CEST to November 15, 2023 23:59 CET
Early Registration for DL & ILOs starts September 30, 19:00 CEST
Registration fees:
Double room: EUR 250
Single room: EUR 300
The registration fee includes the hotel accommodation, full-board meals, transportation according to the website and the presented program of LEPF 2024.
Limitations:
Registration is available for 100 spots. If necessary, we will add more places in accordance with the possibilities.
The Participants is required to answer all mandatory questions requested in the registration from.
Upon submission of the LEPF 2024 registration, the Orga-Team will process the submission. If the submission is approved, a spot will be reserved for the Participant and an email with payment instructions will be sent to the Participant. If the submission is rejected, the Participant will receive a rejection email. In case the submission is approved but no more spots are available, the Participant will be placed on a waiting list and will be informed accordingly about the next steps.
The registration is deemed to be completed upon receipt of the full participation fee on the LEF 2024 bank account.
If the payment has not been credited to the LEF 2024’s bank account within 14 calendar days after having received the confirmation email, the registration will be cancelled, and the registration spot will become available to other applicants (primarily to the ones on the waiting list). It’s the Participant’s responsibility to pay the participation fee. The LEF 2024 association can under no circumstances be held liable for any costs or expenses.
All payments have to be made free of charge to the LEF 2024 and by bank transfer to the official bank account of the LEF 2024. Within two weeks after having received the payment, the Orga-Team will send a confirmation of receipt to the Participant.
If there are any fees for receiving the bank transfer, they are to be paid upon arrival.
Only bank transfer payments will be accepted.
4.Cancellation
Regretfully, due to the hotel’s policy, we cannot provide a refund on this occasion. We inform everyone that once paid, their spot is no longer refundable. Therefore, by completing the purchase of your spot, you agree to these terms and conditions.
5.Additional Fees / Visa applications
We only issue an invitation letter after having received the full payment for the registration, which is mandatory after registration.
6.How we will use your information
We are committed to data privacy and protecting your personal information. Information on how LEF collects, processes, and uses your data is included in the LEF 2024 Privacy Policy, which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your e-mail address during the event registration process, you agree that LEF and its event partners are allowed to send you event-related information. A valid e-mail address is required for all registrations.
We use the personal data you provide in this registration for administering your participation in the event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
We may disclose your personal data to third-party service providers affiliated with LEF to assist in the conduct of the event (e.g. hotel). The information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to LEF may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, LEF will not disclose your personal data to any other third party without your consent, except where required to do so by law.
7.Event conduct and safety
We are committed to providing a safe, productive, and welcoming environment to all participants, including the Orga-Team and hotel employees. We do not tolerate any forms of discrimination, harassment, or bullying at LEF 2024-related events. Participants are expected to adhere to these principles and respect the rights of others.
The use of drugs, other than alcohol, is forbidden during LEPF 2024.
The usage and bearing of weapons of any kind is not allowed under any circumstances during LEPF 2024.
The participants are not allowed to hold any party in their hotel room due to the hotel’s policy.
The participants will follow any instructions or orders given by the Orga-Team, volunteers or hotel staff. In the event that the participants fail to follow these instructions, resulting in loss or damage, including but not limited to damage caused to the hotel (building), materials, or other participants, the party/person will be held liable for said loss or damage.
In case an Orga-Team member or hotel employee suspects a breach of the event conduct and/or safety regulations, the Orga-Team reserves the right to exclude the participant immediately from the event and will need to leave the hotel.
In this instance, the participant will not get any refund and will bear all additional costs and expenses him-/herself.
What to do if you witness or are subject to unacceptable behavior: Participants should report any behavior inconsistent with these principles to the Orga-Team. The Orga-Team will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.
You may also contact LEF 2024 directly to report a concern at info@lef-2024.com.
8.Usage of photographic and video material taken at LEF 2024 events
To comply with global data privacy laws, LEF 2024 imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smartphones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
LEF 2024 may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. LEF 2024 may also use social media (e.g. Instagram) to: (i) post real-time photos and videos on its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Participants and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe the rights of any attendee, sponsor, third party, or LEF 2024. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.
By attending the event, you acknowledge and agree as follows: (a) LEF may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, LEF 2024 disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
9.Other
LEF 2024 reserves the right to change, amend, add or remove any of the above Terms & Conditions provisions in its sole discretion and without prior notice. In case one or more of the conditions outlined in these Terms & Conditions become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).
The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of LEF 2024. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
These Terms and Conditions are subject to the Romanian legal system. For disputes regarding the applicability or interpretation of these Terms and Conditions, the jurisdiction is Cluj Napoca, Romania.